ROOM BLOCKS · CRUISES · WEDDINGS · CORPORATE
Room Block Coordination
Effortless group accommodations for weddings, corporate events, and special occasions. We handle every detail — completely free to you.
Why Room Blocks Are More Complex Than They Seem
Most people assume booking a block of hotel rooms is as simple as making a phone call. In reality, it involves complex negotiations, legal contracts with attrition clauses, rate management, and ongoing guest coordination — all of which require specialized expertise and industry relationships to navigate effectively.
Hotels in many markets are notoriously slow to respond to group inquiries from individuals. They prioritize relationships with established travel professionals. That's where MB Travel Concierge becomes your most valuable asset — we have those relationships, and we use them exclusively for your benefit.
Room Blocks for Every Occasion
Wedding Room Blocks
Your wedding day is the most important celebration of your life, and your guests' experience begins the moment they arrive. We secure a dedicated block of rooms at the ideal hotel — close to your venue, within your guests' budget, and stocked with exclusive perks like complimentary welcome bags, shuttle coordination, and group breakfast rates. We handle every detail so you can be fully present for your big day.
Corporate Event Blocks
Your company's reputation is reflected in every detail of your corporate events — including where your team stays. We partner with premium business hotels to secure room blocks that offer the right blend of comfort, connectivity, and convenience. Whether it's an annual conference, a leadership retreat, or a client entertainment event, we ensure your team arrives rested, focused, and ready to perform.
Sporting Events & Special Occasions
Whether you're organizing travel for a fan group, a family reunion, a sports team, or a milestone celebration, coordinating accommodations for a large group is a logistical challenge. We take that challenge off your hands entirely. We know which hotels offer the best group rates, which properties are most convenient to your event, and how to negotiate terms that protect your group if plans change.
Everything You Need to Know
How much does room block coordination cost?
Our room block coordination service is completely complimentary to you. Hotels pay our commission as part of their standard group sales process — meaning you receive expert, dedicated service at no additional cost.
How far in advance should I book a room block?
We recommend beginning the room block process 12-18 months before your event for weddings, and 6-12 months for corporate events. However, we've successfully secured blocks with as little as 60 days' notice — reach out and we'll assess what's possible.
What is an attrition clause, and how do you protect me?
An attrition clause requires you to fill a minimum percentage of your reserved rooms or pay a penalty. We negotiate these terms aggressively on your behalf, securing the most favorable attrition rates and cut-off dates in the industry.
Can you coordinate room blocks at multiple hotels?
Absolutely. For larger events, we often recommend a tiered approach — a premium hotel for the wedding party and key guests, and a more budget-friendly option for those who prefer it. We manage all properties simultaneously.
What if my guests need to cancel or modify their reservations?
We negotiate flexible modification and cancellation policies as part of our standard process. We also remain available as a point of contact for your guests throughout the booking period.